Course Highlights
This course for effective meeting preparation will:
- Help participants assess when a meeting is necessary to achieve goals.
- Teach strategies for defining meeting purposes, setting clear agendas, and selecting meaningful content.
- Guide participants on inviting the right attendees, preparing necessary pre-work, and making informed decisions about attending meetings.
- Provide practical tips for using Outlook’s scheduling features to streamline the planning process.
Course Overview
In many workplaces, meetings are essential for collaboration and decision-making, but not all meetings are equally effective. This course is designed to help participants assess the value of meetings, ensuring each session is purposeful, efficient, and goal-oriented. Participants will start by exploring the benefits and potential downsides of meetings, learning to evaluate when a meeting is the best choice for achieving a specific goal.
The course also covers techniques for structuring meeting content, setting desired outcomes, and identifying any necessary pre-work to ensure attendees come prepared. Through practical exercises, participants will learn how to create impactful agendas and choose participants strategically. Additionally, the program emphasizes the importance of thoughtful consideration before saying “yes” to a meeting invite, ensuring that every meeting contributes meaningfully to individual and team goals. Participants will also receive guidance on optimizing Outlook’s scheduling features to streamline their meeting planning process.
Program Objectives
At this program’s conclusion, participants should be able to:
- Identify the pros and cons of holding a meeting.
- Define a meeting’s purpose and state its goal in a concise sentence.
- Decide when a meeting is necessary to achieve a goal.
- Outline essential meeting content, expected outcomes, and pre-work requirements.
- Create a structured, meaningful agenda.
- Invite attendees with intention and purpose.
- Make informed decisions about accepting meeting invitations.
- Use Outlook’s meeting scheduling function to enhance efficiency.
Program Modules
- Two Sides: The Benefits and Drawbacks of Meeting
- The Question: To Meet or Not to Meet?
- Planet Reality: What Reasonable People Can Accomplish
- The Right People: Who to Include
- Before You Say Yes: What to Ask
- Rinse and Repeat: Outlook Hacks
Target Audience
This virtual training program is designed for groups that want to:
- Enhance the quality and purpose of their meetings.
- Develop skills in strategic meeting planning and preparation.
- Optimize the use of Outlook for efficient meeting scheduling.
Suggested Format
- Two-Hour Virtual Training Course
Questions This Course Answers About Meeting Design Training
- Where can I find online training to improve meeting planning and effectiveness?
- Who offers a virtual course on designing purposeful, productive meetings?
- How can I train my team to assess and structure meetings for better outcomes?