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Minute-Taking Training

minute taking course

Minute by Minute: Distilling and Documenting Meeting Conversations

Course Outcomes

This minute-taking course will:

  • Outline the difference between a transcript and meeting minutes.
  • Allow participants to develop a template to make taking minutes easier.
  • Prepare participants to take professional minutes during formal and informal meetings.

Available Format

  • Conference Breakout
  • Half-Day Course
  • One-Day Course
  • Webinar

Course Overview

To ensure that meetings are productive and worth the expense involved, three ingredients are necessary: an assurance of closure, a strong chair or leader, and accurate minutes. After all, if people can't remember or agree on what actually occurred at a meeting, how can the group effectively accomplish its objectives? This program will enable participants to understand their role as a minutes taker and the best techniques for producing minutes that include all the essential information.

Program Objectives

At this program's conclusion, participants should be able to:

  • Recognize the importance of taking minutes.
  • Develop key minute-taking skills, including listening skills, critical thinking, and organization.
  • Remedy many of the complaints that beset minute takers.
  • Write minutes that are suitable for formal meetings, semi-formal meetings, and action minutes.
  • Prepare and maintain a minute book.

The following outline highlights some of the course's key learning points. As part of your training program, we will modify content as needed to meet your business objectives. Upon request, we will provide you with a copy of the participant materials prior to the session(s).

Workshop Outline

What Kind of Job Is This?: The Role of a Minutes Taker
To begin, participants will discuss the role of a minutes taker. They will also explore common problems and solutions in small groups.
Am I Qualified?: The Skills for Taking Minutes
Next, participants will learn about the three key skills that a minutes taker must have: an ability to listen carefully, think critically, and organize information quickly.
Is There Something I Can Look At?: Meeting Agreements
This segment of the program explores meeting agreements and gives participants three templates to take away and customize. Participants will also review samples of three types of minutes: formal, informal, and action.
What Do I Record?: What's Important and What's Not
Next, participants will learn what to record during a meeting and what tools are available for creating minutes including methods for organizing, techniques for writing drafts, and tips for proofreading.
How Do I Keep Track of All This?: The Book of Minutes
To wrap up the day, participants will learn how to create and maintain a book of minutes.

At the program's conclusion, participants will have an understanding of minute-taking techniques: using a to-do list, prioritizing, stopping procrastination, and enlisting assistance from others.

Questions This Page Answers About Minute-Taking Training

  • Where can I find a course on minute taking that I can bring in house?
  • Who offers a minute-taking program?
  • How can I improve my group’s ability to take professional meeting minutes?